The Edridge Fund
We exist to provide money and support to people
in need in the Probation Service and Cafcass
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What our fund does...
The Fund was set up in 1934 in memory of Sydney George Edridge OBE, the founder and first General Secretary of Napo, and is now an independent registered charity.
Eligibility to benefit from the Edridge Fund extends to anyone in the Probation Service or Cafcass who is eligible to be a member of Napo, and their dependents.
This includes retired staff.
The Edridge Fund supports Probation and Cafcass staff
at times of stress and
financial crisis.
Napo is a trade union, professional association and campaigning group. It represents more than 9000 probation and family court staff throughout the UK...read more
Help us raise money
for the fund
Registered U.K. Charity No. 803 493
The Limes, Lynn Road, Gayton
King's Lynn, PE32 1QJ
Tel./Fax 01553 636570
Email: edridge@btinternet.com
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Archive of
Edridge Fund
minutes
Minutes of Edridge Fund Trustees’ Meeting
Held at GFTU (NUJ) on Thursday 12 May 2011
ACTION
1. Present
Anne King, David Cox, Nick Paul, Liz Bywater and Richard Martin
2. Apologies
Alessandra Evans
3 Election of Vice Chair
Nick Paul was elected as Vice Chair.
4. Minutes of Last Meeting
The minutes of the last meeting held on 17.03.11 were agreed and signed.
5. Applications
These were dealt with appropriately.
Richard reported feedback he had from our Cheshire rep, Francis Sanders,
who had been told confidentially about inappropriate spending of a grant.
Chair asked Richard to draft a letter to Francis, in the hope of being able to
take up the matter directly with the beneficiary concerned.
The layout and information requested in our application forms was discussed
and it was agreed that Trustees would consider revising the form. Liz offered
to draft some ideas, and others would also make suggestions. David offered
to contribute suggestions about making the forms easier to complete
electronically. To be placed on next agenda
6. Matters Arising
Any matters arising were covered in today’s agenda.
7. Treasurer’s Report
David spoke to his report, which had included a budget for main items for the
rest of the year. This indicated a cash surplus at year end of just £9,000. This
allowed for a slight increase in the grants budget to allow for spending on
grants of £3,000 per month. However, he felt that this could be a low
estimate, and there was some discussion about the likely trends in
applications for the rest of the year, which might well increase once cuts
started to take effect.
David felt that the existing authority from the Trustees, to withdraw £6,000 in
cash from the Portfolio would be a good start, but he would monitor income
and spending closely. It might be necessary to make further withdrawals in
the course of the year. David reported that he had now received the March
portfolio statement and this indicated that the portfolio had increased slightly
over the end of 2010 figure.
8. Succession Planning
The issues that were raised at the last meeting were reviewed by the
Trustees as follows:
1. Simplifying our operations using electronic means
David has started exploring methods, and will be in a stronger position to
report at next meeting, having considered various methods particularly those
used at Gayton.
2. Possibly co-opt members with relevant skills (ie fundraising) onto
the Committee
Recruit from further afield seeking wider help.
3. Set up a Fundraising Sub Committee
4. Set up a virtual reality office rather than have a physical office
5. Possibly appoint a “legal” secretary.
Someone who would have skills to deal with issues such as Trust Deed, and
charity matters. They could explore Charity Commission issues, such as
those raised at our training.
The Trustees referred to David’s paper, particularly relating to
“to what extent can we simplify operations particularly using electronic
systems”. David asked everybody to look again at the list of core tasks
he had completed with his paper in March and to suggest additions and
revisions.
It was agreed to start training ourselves.
Also discussed how we issue grants when cheques are phased out. David
has already received some material from Unity Bank which he will study and
come back with proposals.
It was agreed we should make substantial progress by the time we go to
AGM.
It was agreed we should target areas without Reps - Richard to supply
details.
9. Website
The results of Anne’s letter to Chiefs was reviewed, agreed a poor response
so far. Kent Chief has refused to highlight Edridge on Kent website. To
include these issues in strategy doc.
David reported “hit” figures for website.
David reported some problems with communication with Tim relating to
website — David to ask for information needed, giving Tim a deadline.
Liz asked David to clarify where some of our news items were on
the site. David acknowledged that this needs revision and he will look at it.
Richard to ask Sarah to set up spreadsheet to log responses from CEOs re
Edridge web link etc
10. Training
Sally’s brief report from the training day had been received a few days prior
to this meeting.
It was agreed to set up a Sub Committee in order to process the items Sally
suggested we deal with.
David will include a piece asking for volunteers to be co-opted for the brief
working party on governance, and will explore with Napo the possibility of
sending out a Branch e-mail making the same request
Committee to be focussed and probably meet only twice. Anne to chair.
Health & safety and diversity are to be main themes for future Trustee
meetings, with items on the agenda at each meeting.
11. Napo AGM
To include this item in strategy document
Those attending AGM:
Anne, Liz, David, Alexa, Sarah, Richard
After discussion it was decided that:
1. Beanies, key fobs, Christmas cards + possibly cool bags should be
on the stall
2. There should be a rota drawn up particularly for Friday, with Sarah
and Richard on stand + one other Trustee
3. Ask Branches to pay for cards prior to conference
4. Pack up stall Saturday a.m., having ensured collection of cards
5. Ask Napo in advance if we can have a bucket collection and when it
should be
6. Ask Napo what the system is for notices
7. Reps’ meeting:
a. Agreed to hold Friday 6.00pm after business
b. Check room booked with Kath
c. Meeting to include brief report from Anne ref changes, a Q+A
session, display of website
d. Richard to draft a questionnaire to Reps prior to AGM, asking
them to gain info in their area as to how people heard about
Edridge
12. Charity Commission News
Richard had circulated by email information from the Charity Commissioners.
13. Any Other Business
1. Sally Lewis, Chief Exec, Avon & Somerset, donated £5 cash. Richard to
write thank you letter.
2. Ranjit (Napo) to be asked to write an article in Napo News re fundraising.
3. Richard to send Trustees our Trust Deed.
4. Future minutes should include both Action and Timescale (Richard and
Sarah to draft a new format for minutes including those items).
14. Next meeting - Wednesday 13 July 2011 at Gayton
It was agreed to provide mostly vegetarian food for lunch.
Anne prepared to do station run.
David to stay at the Limes night of 13 July.
Richard to establish whether Sarah is able to meet with Anne on Tuesday 12
July late afternoon.
Dates of future meetings
Thursday 15 September GFTU
Thursday 1 December GFTU
Signed: _______________________________________ Dated: ____________
These minutes to be approved and signed at the next Trustees meeting
